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ST.-CHARLES · TN FIELD GUIDE

Should the old diploma be edited to use the passport name?

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THE DIRECT ANSWER

No. Preserve the authentic credential and supply appropriate evidence explaining the difference.

Ask what the institution can verify

A St.-Charles applicant can request an official confirmation or replacement through the issuer’s legitimate process where available. Do not manufacture a matching version. Explain the actual name history and any translation needs to the reviewer.

Institutions typically hold several records beyond the transcript: a degree conferral or completion letter on registrar letterhead, a certified statement naming the credential and the date awarded, the diploma itself, and in some cases a verifiable online credential record. A Canadian passport, the diploma with a transcript, employment letters covering the qualifying experience, and a signed offer letter from the U.S. employer describing duties, dates, salary and reporting line. Proof of Canadian citizenship, the credential the listing names, the regulator’s confirmation where a licence is relied on, and an employer letter that identifies the listed profession and the professional duties. Build the file around an employer letter that states the prearranged position, actual functions, compensation, expected duration and worksite, while explaining what the grade means inside that company.